A Season at Mavis's Farm: How a 20-Pitch Welsh Campsite Uses PayCamp
Discover how PayCamp streamlines operations and boosts revenue for small, seasonal outdoor hospitality businesses.
An Example Story from Our Demo
Note: This is an example story based on our demo data, showcasing how PayCamp can be used by small seasonal campsites.
Nestled in the Welsh hills, Mavis's Farm Campsite is exactly what you picture when you think of authentic British camping: 20 grass pitches, stunning views, and the sounds of sheep in the distance.
But running even a small campsite is surprisingly complex. Here's how PayCamp helps Mavis's Farm make the most of their April-September season.
Key Takeaways
Mobile Management
Manage bookings & arrivals from anywhere, even while feeding the sheep.
Optimised Bookings
Fill gap nights and respond instantly to availability inquiries.
Revenue Capture
Automatically track and charge for extras like electric hook-ups.
Seasonal Insights
Detailed reports for future planning, pricing, and marketing.
Click the highlighted cell above to create a booking
Opening Day: April 1st
The first bookings arrive at 2pm. Before PayCamp, this meant:
📄 Digging out the paper diary
✍️ Handwriting receipts
🤔 Trying to remember if the Johnsons paid their deposit
Now? The team checks the dashboard on their phone while feeding the sheep. Today's arrivals are highlighted, deposits are marked as paid, and pitch allocations are clear.
"I can see everything from the kitchen table," says the site manager. "No more running to the office."
✨ Pro Tip: Mobile Dashboard
Using PayCamp's mobile-optimised dashboard means you can manage critical operations on the go, without needing a dedicated office setup. This is perfect for busy site managers.
Peak Season: Handling the Chaos
July brings back-to-back bookings. Every pitch turns over, sometimes twice a week. PayCamp's availability calendar shows:
- Gap nights — single nights between bookings that could be filled
- Weather cancellations — marked and tracked for refund processing
- Electric hook-up demand — which EHU pitches book fastest
When a family calls asking for a pitch next weekend, the answer is instant — not "let me call you back after I check the book."
Electricity: The Hidden Revenue
Mavis's Farm has 8 pitches with electric hook-ups at £5/night extra. Before PayCamp, this was:
- Sometimes charged
- Sometimes forgotten
- Never tracked properly
Now, EHU bookings are flagged automatically. Over the season, this adds up to genuine revenue that used to slip through the cracks.
💡 Did You Know?
Even small ancillary charges like electric hook-ups or pet fees can significantly impact your total revenue by the end of the season. PayCamp ensures these are never missed.
Explore Our Campsite Demo
See how holiday parks and campsites manage bookings, pitches, and guests effortlessly.
End of Season: Wrapping Up
September brings the last bookings and time to reflect. PayCamp's reporting shows:
- Total bookings this season
- Revenue breakdown by pitch type
- Popular dates for next year's pricing
- Customer emails for the off-season newsletter
Click any £ price to edit it — watch the annual estimate update live
| Season | EHU/night | Grass/night | Hard/night |
|---|---|---|---|
| Peak | |||
| Shoulder | |||
| Off-Peak |
Estimated Annual Revenue
£100,101
Based on 18 pitches · avg occupancy · updates live as you edit
The Small Campsite Advantage
Mavis's Farm proves you don't need complex software for a small site. PayCamp's pricing means even a 20-pitch seasonal operation can afford professional management tools.
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See Mavis's Farm in Action
Our demo contains a full season of bookings, customers, and invoices from Mavis's Farm. Perfect for seeing how PayCamp handles small-scale operations.
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🚀 Ready to Transform Your Campsite?
- ✅ If you're running a small campsite, explore our campsite software guide.
- ✅ Interested in seeing Mavis's success firsthand? Explore the Campsite Demo.
- ✅ Get started today with a free 14-day trial.
Running a small campsite? See our campsite software guide or start your free 14-day trial.
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