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    Built for UK Caravan Parks

    Caravan Booking System & Park SoftwareFor UK Caravan Parks

    Touring bookings, static owners' pitch fees and instalments, and electricity billing in one system. Stop chasing annual fees across spreadsheets; nothing to install.

    From £49/month
    Automated invoicing
    Online card payments
    Start free trialExplore the Backend

    14 days free • No credit card required

    Active Customers

    UK marinas & sites

    UK GDPR

    Compliant

    Secure Payments

    PCI-DSS Ready

    UK-Based

    Company & Data

    UK Support

    Real People

    🔆Trusted by Lighthouse Partners

    Lighthouse Partners are our founding customers — established UK sites who help shape PayCamp and get priority support and early access to new features.

    Huntingdon Boathaven

    Huntingdon Boathaven

    "Perfect 👌" — Martin Tookey, Owner

    Milton Keynes Marina

    Milton Keynes Marina

    Lighthouse Partner since 2026

    Meet our customers

    PayCamp is a caravan booking system and park software for UK caravan parks: touring bookings on a pitch calendar, static owners' annual pitch fees and instalments, and electricity billed from meter readings. You confirm each booking yourself; guests enquire rather than book online, which is on our roadmap.

    Touring caravan bookings without double-booking

    Tourers go on the pitch booking calendar with your seasonal rates, and PayCamp stops two bookings landing on the same pitch.

    Static caravans: pitch fees, instalments and statements

    This is where caravan park software earns its keep. Raise every owner's annual pitch fee in one run, offer instalments, and give owners a portal to see and pay what they owe. See caravan pitch fee invoicing and recurring billing.

    Electricity billing for statics and tourers

    Read the meters on your schedule and the electricity billing system works out the kWh, applies your rate and VAT, and adds the line to the owner's invoice.

    What it costs

    From £49 a month for up to 25 units, £99 for up to 50, £179 for up to 100 and £299 for up to 200, with every feature on every plan and a 14-day free trial. See PayCamp pricing. Mixed park with lodges and plenty of tourers? See holiday park management software, or read our guide to choosing site software.

    Talk to Hamish Start free trial
    Why PayCamp?

    Why generic software doesn't work for caravan parks

    Holiday booking systems weren't built for static sites. You need software that understands annual pitch fees, owner relationships, and UK compliance — not just overnight stays.

    Annual Fee Automation

    Generate bulk invoices for all plot owners in seconds. Track payments as they arrive, send automatic reminders, and offer instalment plans.

    Owner Self-Service Portal

    Let plot owners view invoices, update contact details, and upload compliance documents themselves. Fewer phone calls, less admin.

    Licence Agreements on File

    Keep licence agreements and owner documents against each plot, and send them as a link the owner acknowledges.

    Built specifically for UK caravan park operators

    Sound Familiar?

    Caravan park management shouldn't drain your time

    Annual pitch fees chased with phone calls and letters

    Lease expiry dates tracked in a spreadsheet (somewhere)

    Owner contact details scattered across notebooks

    Utility readings transcribed from meter to invoice by hand

    'Which caravan is on plot 34 again?' — check the folder

    New occupant paperwork filed and forgotten

    There's a better way.

    One system. One source of truth. Accessible to your whole team, from anywhere.No more guesswork. No more chasing. No more chaos.

    How It Works

    How setting up works

    The setup wizard walks you through your units, rates and customers, and setup starts with a call where we bring across what you keep in a spreadsheet.

    01

    Set Up Your Park

    Add plots, configure annual fees, and set electricity rates.

    • Import existing plot data
    • Set up fee structures
    • Configure meter billing
    02

    Manage Owners

    Track caravan owners, communications, and compliance in one place.

    • Full owner contact records
    • Communication history
    • Document storage
    03

    Invoice & Collect

    Generate annual invoices in bulk, send payment reminders, and accept card payments online.

    • Bulk annual invoicing
    • Automatic payment reminders
    • Online card payments available
    • Payment history & receipts
    Live Dashboard

    Everything at a glance

    No more hunting through spreadsheets or checking multiple systems. Your entire operation, visible in seconds.

    Dashboard — PayCamp

    Plots Occupied

    45/50

    90%

    Annual Fees Collected

    £32,400

    this quarter

    Electricity Due

    £1,240

    8 meters
    Plot 12 annual fee overdue by 14 days
    New owner registered on Plot 23
    Features

    Everything you need to run your park

    Purpose-built features that solve real problems for caravan park operators like you.

    Plot Management

    Every plot, every owner, organised

    A complete view of your caravan park with plot status, owner details, and unit information. See who's where and what's due at a glance.

    • Visual plot layout
    • Unit details and ages
    • Owner contact records
    • Status tracking (occupied, for sale, etc.)
    Plot Map — PayCampTry it
    6 Occupied4 Available1 Arriving1 Maint.
    Occupied Available Arriving Maintenance

    Click an available plot to check someone in

    Annual Fee Billing

    Pitch fees, automated

    Set up annual fees, generate invoices in bulk, and track payments throughout the year. Offer instalment plans without the spreadsheet tracking.

    • Bulk annual invoicing
    • Monthly payment plans
    • Payment tracking dashboard
    • Automatic reminders
    Invoices — PayCampTry it
    1. Add items→2. Send→3. Paid!

    Customer

    James Mitchell · Berth A1

    ItemNetVATTotal
    👆 Pick an item above to start building your invoice

    Choose a line item:

    Electricity Billing

    Fair billing for owners

    Meter each plot, record readings on your schedule, and invoice owners for actual usage. Clear, transparent billing builds trust.

    • Per-plot metering
    • Quarterly or monthly billing
    • Usage history tracking
    • Dated history of rate changes
    Electricity Billing — PayCampTry it
    1. Enter reading→2. Invoice generated!
    Previous reading14,230 kWh

    Monthly Usage (kWh) — updates as you type

    Sep
    Oct
    Nov
    Dec
    Jan
    Feb

    Owner Portal

    Self-service for caravan owners

    Owners can log in to view invoices, update contact details, and upload requested documents. Less admin for you, more convenience for them.

    • 24/7 invoice access
    • Document uploads
    • Contact updates
    • Payment history
    Customers — PayCampTry it
    NameBalance
    James Mitchell£0.00
    Sarah Collins£240.00
    David Hughes£0.00
    Emma Richardson£120.00
    Mark Thompson£0.00

    Click any row to open the full customer profile

    Compliance Alerts

    Stay ahead of site rules

    Track unit ages, inspection due dates, and site rule compliance. Get alerts before issues become problems.

    • Age limit tracking
    • Inspection reminders
    • Document requirements
    • Compliance dashboard
    Compliance — PayCampTry it

    2

    Valid

    1

    Expiring

    2

    Expired

    AssetStatus
    Narrowboat RosieValid
    Cruiser Blue HeronExpiring
    Barge KingfisherExpired
    Plot 14 – StaticValid
    Plot 7 – LodgeExpired

    Communication Log

    Everything on record

    Log all owner communications — calls, emails, letters, and meetings. Never wonder what was said or agreed.

    • Full communication history
    • Attached documents
    • Team visibility
    • Search and filter
    Notifications — PayCamp Hire

    Booking BK-1042: Reminder sent to James Mitchell

    2 mins ago

    Waiver signed by Sarah Collins for BK-1041

    15 mins ago

    Booking BK-1039: Arrival tomorrow at 10:00

    1 hour ago

    ID verification approved for David Hughes

    2 hours ago

    Deposit refund processed: DEP-0086 — £100.00

    3 hours ago

    New booking BK-1043 received from online

    5 hours ago

    Online Card Payments

    Accept cards — guided setup in minutes

    Enable PayCamp Payments and your plot owners can pay annual fees and electricity charges online by card. We guide you through verification and handle everything else.

    • 2.9% + 30p per transaction — no extra monthly charge
    • Payouts follow Stripe's standard settlement schedule
    • Or connect your own Stripe account
    • "Pay Now" button on every invoice
    Invoices — PayCampTry it
    1. Add items→2. Send→3. Paid!

    Customer

    James Mitchell · Berth A1

    ItemNetVATTotal
    👆 Pick an item above to start building your invoice

    Choose a line item:

    Early Feedback
    Founding partner

    Perfect 👌

    MT

    Martin Tookey

    Owner, Huntingdon Boathaven • Founding partner

    Live Demo Available

    See How UK Parks Manage Annual Fees

    Explore a live demo with static plots, electricity billing, instalment tracking, and owner communications.

    Explore Live Demo

    Takes 30 seconds • No credit card

    Full feature access
    Real sample data
    No signup needed

    Rather talk it through? Book a 20-minute call with Hamish →

    What You'll Experience

    Built for how sites actually work

    Built around how UK sites really work — by people who run them.

    Faster billing

    Bulk annual fee invoicing replaces weeks of manual work

    — Platform capability

    Fewer enquiries

    Owner portal lets plot holders view invoices without calling

    — Based on feature design

    Proactive management

    Caravan age and compliance tracking with automatic alerts

    — Platform capability

    Accurate billing

    Electricity billing with meter readings captures every kWh

    — Based on feature design

    Payments Built In

    Accept Card Payments — Your Way

    Start accepting payments instantly with PayCamp Payments — guided setup in minutes. Or connect your own Stripe for full control and zero platform fees.

    See How Payments Work

    PayCamp Payments

    Guided setup · 2.9% + 30p

    Your Own Stripe

    Your rates · No platform fee

    FAQ

    Frequently Asked Questions

    Common questions about site management software and how PayCamp can help your operation.

    Not yet. Guests send a booking enquiry by phone, email or from your website, it lands in your PayCamp enquiry inbox, and you confirm the booking. Online self-booking for pitches is on our roadmap. If guests must book by themselves 24/7 today, a system such as CampManager or Anytime Booking does that.

    No. PayCamp does not connect to third-party booking sites such as Pitchup or Airbnb. If most of your bookings come through those sites, a system with a channel manager will suit you better.

    Caravan park management software is a digital platform that helps static caravan sites, holiday parks, and touring caravan parks manage their operations. It replaces paper records, spreadsheets, and manual processes with an all-in-one system for plot management, annual fee invoicing, electricity billing, owner communications, and compliance tracking. Modern caravan park software like PayCamp is cloud-based, meaning you can access it from any device — in the office, on site, or from home.

    PayCamp automates annual pitch fee invoicing with flexible payment options. Set up your annual fees once, then generate invoices in bulk for all plot owners. The system tracks payments as they come in, shows you who's paid and who hasn't at a glance, and sends automatic reminders for outstanding balances. You can also offer monthly instalment plans without manual tracking — PayCamp calculates and monitors each payment.

    Yes, PayCamp handles mixed-use parks with both static plots and touring pitches in the same system. Set annual fees for static caravans with monthly payment plans, and nightly rates for touring guests with peak/off-peak variations. Each accommodation type appears on your visual calendar so you always know what's occupied, what's available, and who's due to arrive.

    PayCamp tracks electricity usage per plot using meter readings. Record readings on your schedule — monthly, quarterly, or whenever suits your operation. The system calculates consumption in kWh, applies your rate with correct UK VAT (OFGEM compliant), and either adds charges to annual invoices or generates standalone electricity bills. All readings are stored for audit purposes and disputes.

    Yes, PayCamp supports flexible payment plans for annual fees. Split the total into monthly or quarterly instalments and the system tracks each payment automatically. Owners can see their payment schedule in the customer portal, and you'll know instantly if someone misses a payment. No more spreadsheet calculations or manual tracking.

    Yes. PayCamp handles both holiday statics and residential park homes. Set different fee structures for residential occupants (annual ground rent, service charges) versus holiday plots. Keep licence agreements and owner documents against each plot.

    When a caravan sells, PayCamp makes the transition seamless. Close out the departing owner's account, generate any final invoices for electricity or outstanding fees, and set up the new owner with fresh records. All historical data stays linked to the plot for audit purposes, while the new owner starts with a clean slate.

    PayCamp provides comprehensive reporting for fee collection. View aged debtor reports showing who owes what and for how long, payment status summaries across all plots, and cash flow projections based on expected payments. Export reports to Excel for your accountant or generate at-a-glance dashboards for monthly reviews.

    Absolutely. PayCamp is designed for parks of all sizes, from 10-plot family sites to 200+ pitch holiday parks. It is built for parks moving off paper or basic spreadsheets. The setup wizard walks you through plots, pitches and owners, and pricing starts from £49/month for up to 25 units. You get professional tools without enterprise complexity or costs.

    Yes, PayCamp is built with UK caravan park operators in mind. PayCamp handles park home and static pitch fee billing, stores licence agreements and owner documents against each plot, and keeps a record of what was sent to each owner. It does not check your compliance with the Mobile Homes Act for you. All data is stored securely with UK GDPR compliance.

    Yes! PayCamp Payments lets your owners pay annual fees, electricity bills, and other charges online by card — with a guided setup in minutes. A 2.9% + 30p processing fee applies per transaction. Or connect your own Stripe for direct processing.

    Ready to modernise your caravan park?

    Stop chasing annual fees and start managing your park with confidence.14-day free trial — no credit card required.