Caravan Park Booking System & Management SoftwareBuilt for British Operators
Stop chasing annual fees and drowning in spreadsheets. PayCamp helps UK caravan park operators automate pitch fee billing, track electricity usage, and manage owner communications — cloud-based, access from anywhere, no installs.
14 days free • No credit card required
Active Customers
UK marinas & sites
UK GDPR
Compliant
Secure Payments
PCI-DSS Ready
UK-Based
Company & Data
UK Support
Real People
Lighthouse Partners are our founding customers — established UK sites who help shape PayCamp and get priority support and early access to new features.
Huntingdon Boathaven
"Perfect 👌" — Martin Tookey, Owner
Milton Keynes Marina
Lighthouse Partner since 2026
Why generic software doesn't work for caravan parks
Holiday booking systems weren't built for static sites. You need software that understands annual pitch fees, owner relationships, and UK compliance — not just overnight stays.
Annual Fee Automation
Generate bulk invoices for all plot owners in seconds. Track payments as they arrive, send automatic reminders, and offer instalment plans.
Owner Self-Service Portal
Let plot owners view invoices, update contact details, and upload compliance documents themselves. Fewer phone calls, less admin.
UK Compliance Built-In
Track caravan ages, site rule compliance, and licence agreements. Get alerts before issues arise. Designed for Mobile Homes Act requirements.
Built specifically for UK caravan park operators
Sound Familiar?
Caravan park management shouldn't drain your time
Annual pitch fees chased with phone calls and letters
Lease expiry dates tracked in a spreadsheet (somewhere)
Owner contact details scattered across notebooks
Utility readings transcribed from meter to invoice by hand
'Which caravan is on plot 34 again?' — check the folder
New occupant paperwork filed and forgotten
There's a better way.
One system. One source of truth. Accessible to your whole team, from anywhere.No more guesswork. No more chasing. No more chaos.
Up and running in minutes, not weeks
PayCamp is designed to be simple. Most sites are fully set up within a day.
Set Up Your Park
Add plots, configure annual fees, and set electricity rates.
- Import existing plot data
- Set up fee structures
- Configure meter billing
Manage Owners
Track caravan owners, communications, and compliance in one place.
- Full owner contact records
- Communication history
- Document storage
Invoice & Collect
Generate annual invoices in bulk, send payment reminders, and accept card payments online.
- Bulk annual invoicing
- Automatic payment reminders
- Online card payments available
- Payment history & receipts
Everything at a glance
No more hunting through spreadsheets or checking multiple systems. Your entire operation, visible in seconds.
Plots Occupied
45/50
90%Annual Fees Collected
£32,400
this quarterElectricity Due
£1,240
8 metersEverything you need to run your site
Purpose-built features that solve real problems for campsite operators like you.
Plot Management
Every plot, every owner, organised
A complete view of your caravan park with plot status, owner details, and unit information. See who's where and what's due at a glance.
- Visual plot layout
- Unit details and ages
- Owner contact records
- Status tracking (occupied, for sale, etc.)
Click an available plot to check someone in
Annual Fee Billing
Pitch fees, automated
Set up annual fees, generate invoices in bulk, and track payments throughout the year. Offer instalment plans without the spreadsheet tracking.
- Bulk annual invoicing
- Monthly payment plans
- Payment tracking dashboard
- Automatic reminders
Customer
James Mitchell · Berth A1
| Item | Net | VAT | Total |
|---|---|---|---|
| 👆 Pick an item above to start building your invoice | |||
Electricity Billing
Fair billing for owners
Meter each plot, record readings on your schedule, and invoice owners for actual usage. Clear, transparent billing builds trust.
- Per-plot metering
- Quarterly or monthly billing
- Usage history tracking
- OFGEM rate compliance
Monthly Usage (kWh) — updates as you type
Owner Portal
Self-service for caravan owners
Owners can log in to view invoices, update contact details, and upload requested documents. Less admin for you, more convenience for them.
- 24/7 invoice access
- Document uploads
- Contact updates
- Payment history
| Name | Balance |
|---|---|
| James Mitchell | £0.00 |
| Sarah Collins | £240.00 |
| David Hughes | £0.00 |
| Emma Richardson | £120.00 |
| Mark Thompson | £0.00 |
Click any row to open the full customer profile
Compliance Alerts
Stay ahead of site rules
Track unit ages, inspection due dates, and site rule compliance. Get alerts before issues become problems.
- Age limit tracking
- Inspection reminders
- Document requirements
- Compliance dashboard
2
Valid
1
Expiring
2
Expired
| Asset | Status |
|---|---|
| Narrowboat Rosie | Valid |
| Cruiser Blue Heron | Expiring |
| Barge Kingfisher | Expired |
| Plot 14 – Static | Valid |
| Plot 7 – Lodge | Expired |
Communication Log
Everything on record
Log all owner communications — calls, emails, letters, and meetings. Never wonder what was said or agreed.
- Full communication history
- Attached documents
- Team visibility
- Search and filter
Booking BK-1042: Reminder sent to James Mitchell
2 mins ago
Waiver signed by Sarah Collins for BK-1041
15 mins ago
Booking BK-1039: Arrival tomorrow at 10:00
1 hour ago
ID verification approved for David Hughes
2 hours ago
Deposit refund processed: DEP-0086 — £100.00
3 hours ago
New booking BK-1043 received from online
5 hours ago
Online Card Payments
Accept cards — guided setup in minutes
Enable PayCamp Payments and your plot owners can pay annual fees and electricity charges online by card. We guide you through verification and handle everything else.
- 2.9% + 30p per transaction — no monthly fees
- Funds settled to your bank in 7 days
- Or connect your own Stripe account
- "Pay Now" button on every invoice
Customer
James Mitchell · Berth A1
| Item | Net | VAT | Total |
|---|---|---|---|
| 👆 Pick an item above to start building your invoice | |||
Perfect 👌
Martin Tookey
Owner, Huntingdon Boathaven • Founding partner
See How UK Parks Manage Annual Fees
Explore a live demo with static plots, electricity billing, instalment tracking, and owner communications.
Takes 30 seconds • No credit card
Want the full picture? Take the guided tour →
Built for how sites actually work
Built around how UK sites really work — by people who run them.
Bulk annual fee invoicing replaces weeks of manual work
— Platform capability
Owner portal lets plot holders view invoices without calling
— Based on feature design
Caravan age and compliance tracking with automatic alerts
— Platform capability
Electricity billing with meter readings captures every kWh
— Based on feature design
Accept Card Payments — Your Way
Start accepting payments instantly with PayCamp Payments — guided setup in minutes. Or connect your own Stripe for full control and zero platform fees.
See How Payments WorkPayCamp Payments
Guided setup · 2.9% + 30p
Your Own Stripe
Your rates · No platform fee
Frequently Asked Questions
Common questions about site management software and how PayCamp can help your operation.