Van Life Site Management SoftwareFor Eco Sites & Alternative Camping
Simple, flexible management for alternative camping experiences. Perfect for eco sites, wild camping spots, farm stays, and off-grid locations.
14 days free • No credit card required
Active Customers
UK marinas & sites
UK GDPR
Compliant
Secure Payments
PCI-DSS Ready
UK-Based
Company & Data
UK Support
Real People
Lighthouse Partners are our founding customers — established UK sites who help shape PayCamp and get priority support and early access to new features.
Huntingdon Boathaven
"Perfect 👌" — Martin Tookey, Owner
Milton Keynes Marina
Lighthouse Partner since 2026
Sound Familiar?
Running an alternative site shouldn't mean constant admin
Bookings via Instagram DMs, WhatsApp, and email — all at once
No way to know who's arriving today without checking three apps
Cash payments with no receipts and no paper trail
Repeat guests who can't remember if they've paid or not
'How full are we this weekend?' — nobody's sure
No guest records for insurance or emergency contacts
There's a better way.
One system. One source of truth. Accessible to your whole team, from anywhere.No more guesswork. No more chasing. No more chaos.
See Van Life Site Management in Action
Explore a live demo with flexible bookings for alternative camping experiences.
Takes 30 seconds • No credit card
Want the full picture? Take the guided tour →
Up and running in minutes, not weeks
PayCamp is designed to be simple. Most sites are fully set up within a day.
Set Up Your Site
Add your pitches, configure rates, and set up electricity metering in minutes.
- Import existing pitch data or start fresh
- Set seasonal pricing rules
- Configure electricity rates and VAT
Accept Bookings
Manage all bookings in one visual calendar — phone, email, or walk-ins.
- Visual drag-and-drop calendar
- Instant availability checking
- Guest history at your fingertips
Get Paid
Automatic invoicing, online card payments via PayCamp Payments, and gentle reminders do the work for you.
- Accept cards online — guided setup
- Professional branded invoices
- Track deposits and balances
- Automatic payment reminders
Everything at a glance
No more hunting through spreadsheets or checking multiple systems. Your entire operation, visible in seconds.
Pitches Available
12
TodayArriving Today
8
guestsThis Week Revenue
£2,340
+15%Everything you need to run your site
Purpose-built features that solve real problems for campsite operators like you.
Visual Pitch Calendar
See every pitch at a glance
A colour-coded calendar showing all your pitches, caravans, and tents. Drag and drop to move bookings, spot gaps instantly, and prevent double-bookings before they happen.
- Real-time availability visible to your whole team
- Instant alerts when bookings overlap
- Works on mobile — check from anywhere on site
- Filter by pitch type, availability, or date range
Click the highlighted cell above to create a booking
Electricity Billing
Accurate meter billing, zero hassle
Record meter readings when guests arrive and leave. PayCamp calculates usage, applies your rate with correct UK VAT, and adds the charge to their invoice automatically.
- Per-kWh billing with automatic VAT calculation
- Reading history stored for every pitch
- Bulk reading entry for meter rounds
- Clear breakdown on guest invoices
Monthly Usage (kWh) — updates as you type
Seasonal Pricing
Right price, right time, automatically
Set peak, shoulder, and off-peak rates once. PayCamp applies the correct pricing based on booking dates — no manual calculations, no spreadsheet lookups.
- Unlimited seasonal rate bands
- Weekend and bank holiday premiums
- Different rates per pitch type
- Prices update automatically on quotes
Click any £ price to edit it — watch the annual estimate update live
| Season | EHU/night | Grass/night | Hard/night |
|---|---|---|---|
| Peak | |||
| Shoulder | |||
| Off-Peak |
Estimated Annual Revenue
£100,101
Based on 18 pitches · avg occupancy · updates live as you edit
Guest Database
Know your customers
Every booking builds your guest history. See previous stays, preferences, outstanding balances, and notes — all in one place. Recognise returning guests instantly.
- Full booking history per guest
- Store preferences and special requests
- Quick re-booking from past stays
- Searchable by name, email, or vehicle
| Name | Balance |
|---|---|
| James Mitchell | £0.00 |
| Sarah Collins | £240.00 |
| David Hughes | £0.00 |
| Emma Richardson | £120.00 |
| Mark Thompson | £0.00 |
Click any row to open the full customer profile
Automatic Invoicing
Professional invoices, payment tracking
Generate branded invoices with one click. Track deposits, balances, and payments. Send automatic reminders for overdue amounts — politely, so you don't have to chase.
- Your logo and branding on every invoice
- Track partial payments and deposits
- Automatic overdue reminders
- Payment method tracking
Customer
James Mitchell · Berth A1
| Item | Net | VAT | Total |
|---|---|---|---|
| 👆 Pick an item above to start building your invoice | |||
Flexible Pitch Types
Every pitch type, one system
Hardstanding, grass, electric, non-electric, super pitches, glamping pods — set them all up with their own rates, sizes, and features. The calendar shows what's what.
- Unlimited pitch categories
- Custom fields per pitch type
- Amenity flags (hookup, water, etc.)
- Visual icons on the calendar
Click an available pitch to check someone in
Online Card Payments
Accept cards — guided setup in minutes
Enable PayCamp Payments and your guests can pay invoices and bookings online by card. We walk you through verification, handle PCI compliance, and manage everything — you just get paid.
- 2.9% + 30p per transaction — no monthly fees
- Funds settled to your bank in 7 days
- Or connect your own Stripe for direct processing
- "Pay Now" button on every invoice
Customer
James Mitchell · Berth A1
| Item | Net | VAT | Total |
|---|---|---|---|
| 👆 Pick an item above to start building your invoice | |||
Built for how sites actually work
Features designed around the real challenges of running a UK site.
Visual booking calendar eliminates 'is pitch X available?' phone calls
— Platform capability
Electricity billing with meter photos prevents usage disputes
— Based on feature design
Automatic invoicing replaces end-of-day paperwork
— Platform capability
Staff can check and update bookings from any device
— Mobile-responsive design
Accept Card Payments — Your Way
Start accepting payments instantly with PayCamp Payments — guided setup in minutes. Or connect your own Stripe for full control and zero platform fees.
See How Payments WorkPayCamp Payments
Guided setup · 2.9% + 30p
Your Own Stripe
Your rates · No platform fee
Frequently Asked Questions
Common questions about site management software and how PayCamp can help your operation.